Job description

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Office Manager



Become an Office Manager with First Transit!

Job Purpose 

Manages, under limited supervision, the overall operation of the specified facility in cooperation with the local management team.  Performs a variety of tasks including multi-tasking, organizing, directing others, and making sound and quick decisions with ease.

Our Office Managers Will Enjoy:

  • Team-oriented Environment
  • A comprehensive benefits package with paid holidays & vacation, medical, vision, and dental coverage, and 401(k) savings plan.

Office Managers will be responsible for: 

  • Ensures that all contractual and legal mandates are met.
  • Maintains contract files and records.
  • Prepares contract correspondence, management records, and schedules.
  • Directs incoming phone calls within the Project Office.
  • Schedules appointments and meetings for management staff.
  • Administers accounting data, payroll, and employee records.
  • Coordinates employee benefits at the contract level.
  • Inputs and extracts data from fleet MIS system to provide data for management and client.
  • Procures office equipment and supplies.
  • Calculates driver/staff payroll and input payroll information into the computer for processing. Accurately tracks attendance for permanent part-time employees. Maintains an accurate driver seniority list.
  • Get familiar with the CBA and the employee handbook.

Minimum Skills & Experience Required: 

  • High school diploma or equivalent.
  • Higher education preferred.
  • Minimum 2 years administrative experience (2 years experience within repair shop and/or parts house preferred).
  • Must be self-lead and able to work with minimal instruction provided except when necessary.
  • Basic understanding and use of computers.
  • Prior experience with Microsoft Office applications (Word, Excel) is required.
  • Proven ability in reconciling financial statements.
  • Proven ability in report creation and writing.
  • Excellent written and verbal communication skills.
  • Good interpersonal skills.
  • Excellent desire to provide excellent customer service is a must.
  • Ability to build and motivate teams.
  • Have a Commercial Drivers License with a P endorsement.

First for a Reason   

Benefits  

We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.   

Diversity & Inclusion  

Because we’re stronger together, we aspire to have a culture where all people are First. We’re committed to providing an inclusive and diverse working environment for everyone every day.  

Professional Advancement  

Start here. Go far. We believe in promoting from within, which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 18-month Aspiring Manager Program prepares future leaders at First Transit.  

Extensive Training  

Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency.  

Community Service & Impact  

Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First Transit and First Vehicle Services in your community, you’ll have a positive impact on others.  

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. For candidates applying to positions in San Francisco or Los Angeles California, First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance or Los Angeles Fair Chance Ordinance. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all.


 
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Location
55337 - Auburn University
1967 WIRE RD, Auburn, Alabama, USA, 36832
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  • Company:
    First Transit
  • Terms and Conditions Type:
    Full Time
  • City:
    Auburn
  • State / Province:
    Alabama
  • Job Category:
    Operations Support
  • Location Contact Telephone Number:
    4048400026
  • Vacancy Number:
    44103
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