Job description

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Executive Assistant



First things First: Who are we? 

Twice the size of our next largest competitor, First Student is the leading school transportation solutions provider in North America. Every day, we complete 5 million student journeys, moving more passengers than all U.S. airlines combined. With a team of highly trained drivers and the industry’s strongest safety record, First Student delivers reliable, quality services including full-service transportation and management, special-needs transportation, route optimization and scheduling, maintenance, and charter services for 1,100 school district contracts.  

Supports multiple executives with routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, and providing information to callers.

Major Responsibilities

  • Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
  • Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
  • Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
  • Prepares agendas, notices, minutes, and resolutions for corporate meetings.
  • Completes and routes forms in accordance with company procedures.
  • Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
  • Prepares executives weekly expense reports.
  • Administers department programs, projects, and/or processes.
  • Orders and dispenses supplies.
  • Makes copies of correspondence and other printed material.
  • Supports recruiting efforts by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates.
  • May assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
  • May train/mentor Administrative Assistants or Sr Administrative Assistants.
  • Preparation of responses to RFPs, including the compilation of materials, necessary documents and timely shipment.

Minimum Experience & Skills Required

  • High School Diploma or Equivalent Required
  • Associate’s Degree preferred
  • 5+ years related experience.
  • Proficient Microsoft Office skills.
  • Good written and verbal communication skills.
  • Excellent organizational and follow-up skills.
  • Strong attention to detail.
  • Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

First for a Reason  

Benefits 

We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation. 

Professional Advancement 

Start here. Go far. We believe in promoting from within which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 18-month Aspiring Manager Program prepares future leaders at First. 

Extensive Training 

Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency. 

Diversity & Inclusion 

Because we’re stronger together, we aspire to have a culture where all people are First. We’re committed to providing an inclusive and diverse working environment for everyone every day. 

Community Service & Impact 

Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First in your community, you’ll have a positive impact on others. 

 Apply today and get your career on the road with First Student!  

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. For candidates applying to positions in San Francisco or Los Angeles California, First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance or Los Angeles Fair Chance Ordinance. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all.


 
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Location
99080 - FGA Human Resources
600 Vine Street, Suite 1400, Cincinnati, Ohio, United States, 45202
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  • Company:
    First Student
  • Terms and Conditions Type:
    Full Time
  • City:
    Cincinnati
  • State / Province:
    Ohio
  • Job Category:
    Professional & Corporate
  • Location Contact Telephone Number:
    513-419-3250
  • Vacancy Number:
    43960
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